Auction Coordinator

Auction Coordinator
The Auction Coordinator must assemble a team of committee and conferee volunteers to collect, set up, number, and evaluate contributions, as well as collect monies, in regards to the silent and live auctions. Responsibilities include:

1. Before the conference, making sure that there are auction slips created and photocopied (for no fewer than 200 entries, silent and live combined).

2. Before the conference, securing an auctioneer (Joe Quigley).

3. Making announcements starting on Monday of Arts week. The Auction Coordinator should be a prominent presence, with enthusiasm and an outgoing nature.

4. Keeping the official time for the silent auction. This is critical. Given the small window of opportunity in which people have to place their final bids (ending time is between the end of lunch and the beginning of the afternoon poetry reading), one must be fair to all.

5. Obtaining a helper(s) for the live auction to keep track of bids, file slips, tally bills, and collect payments. Carefully keep track of winners’ names.

6. Endorsing all check payments; obtain money envelopes and stamp from the Treasurer.

7. Keeping a master list of all item numbers, descriptions, minimum bids, winning bids, and winning bidder. This must be submitted to the Treasurer once all collections have been made.

8. Arranging a collection time for all auction items. All entries must have an auction slip for each item submitted by the donor, which can be obtained only during designated collection times.

9. We cannot accept credit cards at this time. Checks or cash only.