Star Arts Conference Bylaws

Philosophy


Star Arts shall strive to provide conferees with a broad spectrum of art forms I which they can participate, and which they can enjoy and appreciate. The Conference provides an environment for people who wish to expand their creative experiences in order to foster a spirit of community among Shoalers, both old and new and to support and respect the traditions of the Isles of Shoals and Star Island. Participants at all levels of experience are encouraged to attend, beginners and observers included.



Steering Committee
 1. The Steering Committee shale be comprised of nine (9) conferees who have attended an Arts Conference two or more times.

 2. The Committee shall select from its membership two officers: a Chairperson and a Recorder, who shall each serve a term of one year. A person may only serve as a Chairperson once during his or her term on the Committee, unless the Committee unanimously votes to reinstate the Chairperson for a second consecutive term. In this case, two consecutive terms as Chairperson shall be the limit during the Chairperson’s term on the Committee. There is no limit to the number of times a person may serve as Recorder.

 3. The term of office for Steering Committee membership shall be three (3) years, with three members being appointed every year. The term of office of all Committee members and officers shall begin and end at the end of the Conference, when the return boat docks in Portsmouth.

 4. If a Committee member is unable to be on Star Island for the Arts Conference, he or she should seriously consider resigning.

 5. If a membership on Committee is terminated, through resignation or for other reasons, another conferee shall be elected to complete the term. If it is not reasonable for the Committee to meet, the Chairperson shall appoint a conferee to fill that unexpired term. The term of this conferee shall be the unexpired portion of the previous member’s term, and not a three-year term.

 6. A person who is appointed to fill in an unexpired term of office is eligible for a full three-year term after at least a one-year hiatus after the termination of the partial term.

<span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 7. A committee member, having completed a full three-year term, shall be eligible to be reappointed only after a minimum of four years from the termination.

<p class="MsoListParagraphCxSpLast" style="text-indent:-.25in;mso-list:l1 level1 lfo2">

Treasurer, Registrar, and Website Coordinator
<p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l2 level1 lfo3"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 1. In addition to the Steering Committee members, three Conference Officers – a Treasurer, Registrar, and Website Coordinator – shall be appointed for three-year terms. They shall not be Committee members, nor have a vote on Committee matters. They will attend Committee meetings only when requested to by the Committee, or as interested observers when they so wish.

<p class="MsoListParagraphCxSpLast" style="text-indent:-.25in;mso-list:l2 level1 lfo3"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 2. Every effort shall be made to ensure that the terms of office of the Treasurer, Registrar, and Website Coordinator (Conference Officers) shall not be the same three years. They are each allowed to serve two consecutive three-year terms at the discretion of the Committee.

Program Subcommittee
<p class="MsoListParagraphCxSpFirst" style="margin-left:.25in;mso-add-space:auto; text-indent:0in;mso-list:l6 level1 lfo4"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 1. The Steering Committee shall select from its membership a Program Subcommittee who shall:

<p class="MsoListParagraphCxSpMiddle" style="text-indent: 4.5pt; margin-left: 48px;"> Ø       Meet in July to plan the program for the following year’s conference;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-31.5pt;mso-list:l6 level2 lfo4"> Ø       Obtain the Workshop Leaders and Guest Artists for each year’s Arts Conference in accordance with the Annual Talent Budget;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-31.5pt;mso-list:l6 level2 lfo4"> Ø       Finalize the engagement of the Workshop Leaders preferably by the Off-Island meeting but the Workshop Leaders and Guest Artists shall be finalized not later than January 15 of the year of the Conference so that the program may be promoted in the annual Arts Newsletter;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-31.5pt;mso-list:l6 level2 lfo4"> Ø       Obtain the Workshop Leader and Guest Artist biographies, workshop descriptions, performance descriptions and conference registration forms needed by the Registrar for the May 15th Letter;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-31.5pt;mso-list:l6 level2 lfo4"> Ø       With the Chairperson, prepare a schedule of Conference activities;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-31.5pt;mso-list:l6 level2 lfo4"> Ø       Bring to the Conference a handout for each conferee detailing the Conference schedule, the Workshop topics and Leaders, and the Guest Artists and the nature of their performances; and,

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-31.5pt;mso-list:l6 level2 lfo4"> Ø       Communicate with the Website Coordinator to ensure that Workshop Leader and Guest Artist biographies are published in a timely manner.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:.25in;mso-add-space: auto;text-indent:-.25in;mso-list:l6 level1 lfo4"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 2. The Steering Committee shall also a select a Program Administrator. The Program Administrator does not need to be an existing Steering Committee member. This person will be primarily responsible for:

<p class="MsoListParagraphCxSpMiddle" style="text-indent: 9pt; margin-left: 48px;"> Ø      Directing the Program Subcommittee in their Off-Island tasks;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-27.0pt;mso-list:l6 level2 lfo4"> Ø      Communicating efficiently and regularly with the Program Subcommittee, the Steering Committee and the Registrar;

<p class="MsoListParagraphCxSpMiddle" style="text-indent: 9pt; margin-left: 48px;"> Ø      Reporting all progress and needs at the Off-Island Steering Committee meeting; and,

<p class="MsoListParagraphCxSpMiddle" style="text-indent: 9pt; margin-left: 48px;"> Ø      The Program Administrator shall have a one-year term.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:.25in;mso-add-space: auto;text-indent:-.25in;mso-list:l6 level1 lfo4"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 3. The Steering Committee shall also select an On-Island Activity Coordinator who will work under the direction of the Program Administrator and will be primarily responsible for the On-Island work during the conference week to:

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Coordinate with Island staff to ensure that sufficient equipment is set up in the workshop rooms;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Assist the workshop leaders and guest artists in whatever issues come up during the Conference week; and,

<p class="MsoListParagraphCxSpLast" style="margin-left:1.0in;mso-add-space:auto; text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     The On-Island Activity Coordinator shall have a one-year term.

Responsibilities of Committee Officers and Conference Officers
<p class="MsoNormal">                 The Chairperson shall:

<p class="MsoListParagraphCxSpFirst" style="margin-left:1.0in;mso-add-space:auto; text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Plan the agenda for Committee meetings;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Preside over meetings;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Be responsible for carrying out Committee proposals or designating individuals to do so;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Arrange for the Minister of the Week;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Assist in the formulation of the Annual Talent Budget;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Attend the Council of Conferences meeting held by the Star Island Corporation each year; and

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Coordinate the scheduling of all Conference activities in consultation with the Program Subcommittee.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:35.4pt;mso-add-space: auto">The Recorder shall:

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Keep written record of the meetings’ minutes;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Distribute minutes to the Committee members and Conference Officers; and

<p class="MsoListParagraphCxSpLast" style="margin-left:1.0in;mso-add-space:auto; text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Undertake the correspondence to members and other people that the Chairperson may request.

<p class="MsoNormal" style="margin-left:35.4pt">The Treasurer shall:

<p class="MsoListParagraphCxSpFirst" style="margin-left:1.0in;mso-add-space:auto; text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Be the custodian of all funds of the Conference;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Keep detailed records of all balances, income, and expenditures;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Disburse funds according to the Guidelines and wishes of the Committee;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Prepare an annual financial report to be presented to the Committee at its Fall planning meeting, and,

<p class="MsoListParagraphCxSpLast" style="margin-left:1.0in;mso-add-space:auto; text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     With the help of the Chairperson and Registrar, prepare an Annual Talent Budget to be followed by the Program Subcommittee.

<p class="MsoNormal" style="margin-left:35.4pt">The Registrar shall:

<p class="MsoListParagraphCxSpFirst" style="margin-left:1.0in;mso-add-space:auto; text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Maintain the names, addresses, and email addresses of all the Committee members and Conference Officers;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Advise the Committee about trends in annual paid registration levels to aid it in setting the Registration Fee and formulating the Annual Talent Budget;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Attend the Conference Representatives meeting held by the Star Island Corporation each year;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Prepare and mail the Conference information packet (“May 15th Letter”) to all accepted conferees;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Bring to the Conference the participants’ name tags;

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Bring to the conference the list of conferees to distribute to all participants; and

<p class="MsoListParagraphCxSpLast" style="margin-left:1.0in;mso-add-space:auto; text-indent:-22.5pt;mso-list:l6 level2 lfo4"> Ø     Carry out all other responsibilities of the Registrar as outlined from time to time by the Island staff and/or the Committee.

Responsibilities of the Committee
<p class="MsoListParagraphCxSpFirst" style="margin-left:.25in;mso-add-space:auto; text-indent:-.25in;mso-list:l4 level1 lfo5"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 1. The other Arts Conference responsibilities shall be met by the Committee according to plans that it shall make during its On-Island meetings and annual off-island meeting each year. These plans shall include, but not be limited to, the responsibilities detailed below.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:.25in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level1 lfo5"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 2. Plans and activities formulated at Committee meetings are considered matters of confidentiality until such time as the Committee deems it appropriate to disperse the information. Items involving matters of personality remain matters of confidentiality among Committee members.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:.25in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level1 lfo5"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 3. If plans and/or activities agreed upon by the Committee must be changed, the Chairperson will inform all Committee members of the change.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:.25in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level1 lfo5"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 4. Conduct an Off-Island planning meeting for the next year’s Conference, preferably a face-to-face meeting of the Committee and Conference Officers, which shall be convened by the Chairperson. If a face-to-face meeting is not possible, the Chairperson will arrange a workable substitute.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:.25in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level1 lfo5"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 5. Set the Arts Conference Registration Fee for the each Conference in time to have it listed in the annual Star Island Conferences Conference Guidebook published by the Star Island Corporation. Changing the Registration Fee shall require a majority vote of the Committee.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:.25in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level1 lfo5"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 6. Provide updated copy about the Arts Conference for the Conference Guidebook. The Corporation usually sends its request for input to both the Chairperson and the Registrar, who shall coordinate the response for the Arts Conference.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:.25in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level1 lfo5"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 7. The Chairperson shall maintain a list of all other responsibilities that must be carried out to conduct a successful Conference; bring this list to the annual Off-Island meeting; and ensure that someone is assigned to carry out each task. The Chairperson shall maintain a list of conferees who have expressed interest in helping with Conference events so that not all responsibilities necessarily fall on Committee members to execute. These responsibilities include, but are not limited to, the following:

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Afternoon music coordination : the playing of tapes and CDs “on the Vaughn Lawn.”

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Art Auction : coordinating the art auction to support the Scholarship fund.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Banquet Decorations : special touches to make the tables more festive at Friday’s dinner.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Bell Ringers : the tolling of the chapel bell for morning chapel and evening candlelight, and the ringing of the porch bell for the major daily activities.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Candlelight Services : The Committee shall choose a Candlelight Coordinator at its annual off-island meeting who will arrange for individuals to conduct Candlelight Services each night during the Conference. The Chairperson shall maintain a list of potential volunteers who have expressed interest or been suggested by others to be used by the Candlelight Coordinator, who shall also ask the Registrar for lists of accepted conferees if more names are needed.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Chalkboard : the artistic writing and decorating of the Lobby chalkboard with each day’s Conference schedule, activity locations, and so on.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Chapel Flowers : someone to coordinate with the Island staff what flowers may be picked to decorate the Chapel.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Cheerleaders : arranging for conferees to cheer for the Arts Softball Team.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Farewell Party : arranging the food, decorations, music, and equipment for the Friday night party.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Final Art Exhibit : coordinating the Friday afternoon exhibit of art and photography done by conferees. While the art and photography exhibited does not have to be created during the Conference, priority will be given to works that have been.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Hospitality : arranging for greeting New Shoalers at the Dock, for arrival-time Porch Hospitality, and for daily Coffee in the Lobby in the morning.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Midweek Art Exhibition : the display in the Dining Hall of conferees’ artwork brought for this purpose.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Poetry Reading : arranging and conducting the Conferees’ Poetry Reading.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Polar Bears : organizing and rewarding the Polar Bears.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Scholarship Committee : deciding which applicants, if any, shall receive Scholarships.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Social Hour : buying and transporting to the Island all the food and supplies for Social Hour; coordinating the recruitment and deployment of conferees to set up/serve/clean up at each Social Hour.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Softball Team : recruiting and coaching the Arts Softball Team.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Talent Show Coordinator : arranging the recruiting, selection, and sequencing of participants, logistical support for them, and keeping the show to its time limit.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Talent Show Emcee : someone to do the introductions and keep the show moving.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Tours : arranging a tour to Appledore and /or a whale watch, depending on conditions.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Unofficial Activities : arranging for coordinating the posting of unofficial activities desired by and run by the conferees during unscheduled time (no activities will be scheduled that conflict with any main activity of the day, such as a Workshop or a Guest Artist). From time to time, this has been called BOF (Birds of a Feather).

<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space: auto;text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Wake-Up-Singers : organizing, rehearsing, and leading the Wake-Up Singers.

<p class="MsoListParagraphCxSpLast" style="margin-left:1.0in;mso-add-space:auto; text-indent:-.25in;mso-list:l4 level2 lfo5"> Ø      Other (if possible) : morning stretches, afternoon dancing, tai chi, leis for New Shoalers.

<p class="MsoListParagraphCxSpLast" style="margin-left:1.0in;mso-add-space:auto; text-indent:-.25in;mso-list:l4 level2 lfo5">

Conference Policies
<p class="MsoNormal">The policies approved by the Committee are set forth below.

<p class="MsoNormal" style="margin-left:.5in">Workshop Leaders and Guest Artists

<p class="MsoListParagraphCxSpFirst" style="margin-left:88.5pt;mso-add-space: auto;text-indent:-.25in;mso-list:l5 level1 lfo6"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 1. The Steering Committee shall decide the general arts areas to be featured at each Conference. Since the Writers Conference was merged into the Arts Conference, there shall always be a Writing Workshop.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:88.5pt;mso-add-space: auto;text-indent:-.25in;mso-list:l5 level1 lfo6"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 2. Contacts with potential Workshop Leaders and Guest Artists shall be made by the Program Administrator or designated individuals. Follow-up shall be made in writing by the Program Administrator.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:88.5pt;mso-add-space: auto;text-indent:-.25in;mso-list:l5 level1 lfo6"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 3. Workshop Leaders and Guest Artists may be suggested by any Committee member or conferee. Decisions will be made by the Program Administrator.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:88.5pt;mso-add-space: auto;text-indent:-.25in;mso-list:l5 level1 lfo6"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 4. As a general guideline, no Workshop Leader shall be asked to return for a second consecutive year. However, if the overwhelming majority of Workshop participants request the Workshop Leader’s return, and a unanimous vote by the Committee for said person’s return occurs, a second consecutive year is permissible. After a one year hiatus, following either a one- or two- year term of acting as Workshop Leader, that person may be contacted in subsequent years for Workshop leadership.

<p class="MsoListParagraphCxSpLast" style="margin-left:88.5pt;mso-add-space:auto; text-indent:-.25in;mso-list:l5 level1 lfo6"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 5. Workshop Leaders should be selected so that their travel expenses do not exceed that expected someone living in the northeast United States, including Washington, D. C.

<p class="MsoNormal" style="margin-left:.3in;text-indent:13.8pt">Expenses Paid by the Conference

<p class="MsoListParagraphCxSpFirst" style="margin-left:88.5pt;mso-add-space: auto;text-indent:-.25in;mso-list:l3 level1 lfo7"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 1. Workshop Leaders and Guest Artists shall have their room and board including the $100 per person room and board deposit, one lobster ticket for each person, actual travel expenses, parking, and boat fare paid for by the Conference. The Conference registration fee for these individuals is waived. The Program Administrator may also permit Workshop Leaders and Guest Artists to bring a spouse, life partner or other family member at the expense of the Conference (as detailed above), and to authorize other expense reimbursement if necessary.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:88.5pt;mso-add-space: auto;text-indent:-.25in;mso-list:l3 level1 lfo7"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 2. The Minister of the Week and his or her family shall, to the extent not covered by the Island, have their room and board, one lobster ticket for each person, other Island voluntary or mandatory surcharges, actual travel expenses, parking, and boat fare paid for by the Conference. The Conference registration fee for these individuals is waived.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:88.5pt;mso-add-space: auto;text-indent:-.25in;mso-list:l3 level1 lfo7"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 3. The Conference Chairperson, Registrar, and Treasurer shall have their room and board paid for by the Conference only if requested. The Program Administrator and the On-island Activity Coordinator shall each have one-half of a single room and board paid for by the Conference only if requested. The Conference shall pay the $100 room and board deposit for the five positions listed above only when requested.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:88.5pt;mso-add-space: auto;text-indent:-.25in;mso-list:l3 level1 lfo7"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 4. Members of the Committee, the Registrar and the Treasurer who travel more than 100 miles to an off-island meeting of the Committee shall be reimbursed for their actual travel expenses.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:88.5pt;mso-add-space: auto;text-indent:-.25in;mso-list:l3 level1 lfo7"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 5. Members of the Committee, the Registrar and the Treasurer shall be reimbursed for any other expenses incurred while conducting Conference business, such as telephone, postage, and printing.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:88.5pt;mso-add-space: auto;text-indent:-.25in;mso-list:l3 level1 lfo7"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 6. Workshop Leaders shall be reimbursed for any supplies required for their workshops, provided that such expenses are arranged with the Program Administrator in advance to permit the charging of a fee to conferees, if desired.

<p class="MsoListParagraphCxSpLast" style="margin-left:88.5pt;mso-add-space:auto; text-indent:-.25in;mso-list:l3 level1 lfo7"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 7. When actual travel expenses cannot be determined for automobile travel, the rate of 25 cents per mile shall be used. Meals eaten en route are not normally reimbursed to anyone by the Conference.

<p class="MsoNormal" style="margin-left:.3in;text-indent:13.8pt">Registration

<p class="MsoListParagraphCxSpFirst" style="margin-left:88.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level1 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 1. The Registrar is constrained to admit only conferees who are 21 years of age or older. The only exception to this would be for requested attendees at the discretion of the Program Administrator or the Steering Committee Chairperson for the minister’s family.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:88.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level1 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 2. The Registrar shall maximize Conference attendance within all rules and limits set from time to time by the Corporation. The philosophy for registration should be to maximize the number of conferees to assure the long-term health and viability of the Arts Conference.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:88.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level1 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 3. The Registrar shall fill the available slots according to the following priority order:

<p class="MsoListParagraphCxSpMiddle" style="margin-left:124.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level2 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> a.         Workshop Leaders, Guest Artists, and the Minster of the Week

<p class="MsoListParagraphCxSpMiddle" style="margin-left:124.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level2 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> b.        Current Steering Committee members, Conference Officers, Workshop Leaders, and Guest Artists

<p class="MsoListParagraphCxSpMiddle" style="margin-left:124.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level2 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> c.         The previous year’s Steering Committee members, Conference Officers, workshop leaders, and guest artists

<p class="MsoListParagraphCxSpMiddle" style="margin-left:124.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level2 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> d.        Those who apply by March 10 (either via traditional mail or on-line) according to the Corporation Board rules and who were on the waiting list the year before and therefore were not able to attend the Conference

<p class="MsoListParagraphCxSpMiddle" style="margin-left:124.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level2 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> e.        Those who apply by March 10 (postmarked)

<p class="MsoListParagraphCxSpMiddle" style="margin-left:160.65pt;mso-add-space: auto;text-indent:-160.65pt;mso-text-indent-alt:-9.0pt;mso-list:l7 level3 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin">                                                                                                   i.         If there are more applicants than our allowable slots (180 as of 2005), the Registrar shall:

<p class="MsoListParagraphCxSpMiddle" style="margin-left:196.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level4 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 1. Contact the Island Registrar to see if additional slots are available

<p class="MsoListParagraphCxSpMiddle" style="margin-left:196.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level4 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 2. Choose from the March 10 applicants using a random lottery system.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:232.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level5 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> a.         Assign numbers to all application forms postmarked on or before March 10

<p class="MsoListParagraphCxSpMiddle" style="margin-left:232.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level5 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> b. Using a table of random numbers, select the application forms until the number of slots is filled and notify the applicants that they have been accepted.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:232.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level5 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> c. Notify those not accepted that they are on the waiting list and their position on that list.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:88.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level1 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 4. Both day and overnight guests can visit the Conference whenever space is available. Island policy requires that all guests be on the Steamship Company’s passenger lists; this entitles them to the same boat fare as regular conferees. The Registrar makes all such arrangements and must be contacted about guest spaces no later than 2 weeks before the start of the Conference.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:88.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level1 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 5. The Registrar shall fill the available single rooms according to the following priority order:

<p class="MsoListParagraphCxSpMiddle" style="margin-left:124.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level2 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> a.         Conferees with a medical condition warranting a single room

<p class="MsoListParagraphCxSpMiddle" style="margin-left:124.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level2 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> b.        Minister of the Week – in the Minister’s cottage

<p class="MsoListParagraphCxSpMiddle" style="margin-left:124.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level2 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> c.         Workshop Leaders

<p class="MsoListParagraphCxSpMiddle" style="margin-left:124.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level2 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> d.        Guest Artists

<p class="MsoListParagraphCxSpMiddle" style="margin-left:124.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level2 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> e.        Committee members and Conference Officers

<p class="MsoListParagraphCxSpMiddle" style="margin-left:124.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level2 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> f.          Those whose requests for a single room last year could not be granted

<p class="MsoListParagraphCxSpMiddle" style="margin-left:124.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level2 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> g.         Based on the postmark of the application

<p class="MsoListParagraphCxSpMiddle" style="margin-left:124.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level2 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> h.        Requested on island

<p class="MsoListParagraphCxSpLast" style="margin-left:124.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l7 level2 lfo8"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> i.           Overnight guests

Smoking
<p class="MsoNormal">The Arts Smoking Policy follows the Island policy. Smoking is only allowed in specifically designated outdoor areas where “butt cans” are present. Violation of the Smoking Policy is grounds for immediate dismissal from the Conference.

Scholarship Fund
<p class="MsoNormal">The Conference shall sponsor a Scholarship Fund to assist people in attending the Conference who would otherwise be unable to do so.

<p class="MsoNormal">                 Administration

<p class="MsoListParagraphCxSpFirst" style="margin-left:88.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l8 level1 lfo9"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 1. The Scholarship Find shall be administered by a committee of three people appointed by the Steering Committee.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:88.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l8 level1 lfo9"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 2. At least one member of the Scholarship Committee shall also be a member of the Steering Committee.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:88.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l8 level1 lfo9"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 3. The term of office for Scholarship Committee membership committee shall be three (3) years, with one member being appointed every year. Initially, and to fill unexpired terms, persons may be appointed to one- or two- year terms.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:88.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l8 level1 lfo9"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 4. The rules for reappointment shall be the same as those for Steering Committee members.

<p class="MsoListParagraphCxSpLast" style="margin-left:88.65pt;mso-add-space: auto;text-indent:-.25in;mso-list:l8 level1 lfo9"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 5. The Conference Treasurer shall be the custodian of all scholarship funds.

<p class="MsoNormal" style="margin-left:35.4pt">Awarding of Scholarships

<p class="MsoListParagraphCxSpFirst" style="margin-left:85.5pt;mso-add-space: auto;text-indent:-.25in;mso-list:l8 level4 lfo9"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 1. Scholarships shall pay for the recipient’s room and board, but not the Conference registration fee or any other expenses.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:85.5pt;mso-add-space: auto;text-indent:-.25in;mso-list:l8 level4 lfo9"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 2. There is no limit on the number of times a person can receive a scholarship. The Scholarship Committee will give preference to new applicants when there is a shortage of funds and may give partial scholarships to some or all applicants.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:85.5pt;mso-add-space: auto;text-indent:-.25in;mso-list:l8 level4 lfo9"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 3. Scholarships shall only be awarded when their availability has been advertised in the Blue Brochure for that Conference.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:85.5pt;mso-add-space: auto;text-indent:-.25in;mso-list:l8 level4 lfo9"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 4. Applicants must apply to the Registrar by letter. The Scholarship Committee shall make the final decision.

<p class="MsoListParagraphCxSpMiddle" style="margin-left:85.5pt;mso-add-space: auto;text-indent:-.25in;mso-list:l8 level4 lfo9"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 5. The Scholarship Committee shall not award so many scholarships as to deplete the fund.

<p class="MsoListParagraphCxSpLast" style="margin-left:85.5pt;mso-add-space:auto; text-indent:-.25in;mso-list:l8 level4 lfo9"><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin; mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"> 6. The identity of persons applying for or receiving scholarships shall be known only to the Scholarship Committee and those who would need to know, such as the Registrar and/or Treasurer.

Amendments
<p class="MsoNormal">These Guidelines may be amended at any regular or special meeting of the Steering Committee if two-thirds (2/3) of the entire committee approve. The Guidelines may also be set aside or overridden for just cause to deal with particular circumstances. This action shall require the approval of 2/3 of the Steering Committee members.

<p class="MsoNormal">Changes:

<p class="MsoNormal">At the November, 2001 meeting, it was decided to change the Philosophy section of the Guidelines. We need to re-word and add something like the following: “To foster a spirit of community among Shoalers, both old and new” and “Support and respect the traditions of the Isles of Shoals and Star Island.”

<p class="MsoNormal">October 2002 – Multiple changes to delete the position of Talent Coordinator and to add the positions of Program Administrator and On-Island Activity Coordinator.

<p class="MsoNormal">Also, changes to clarify the duties of the Registrar and simplify the order of acceptance of applications and single room allocations.

<p class="MsoNormal">The smoking policy was revised to more closely match the Island policy, except regarding Newton.

<p class="MsoNormal">It was decided to change the travel cost reimbursement policy for the committee activities from one-half to full reimbursement.

<p class="MsoNormal">It was decided to end the Arts newsletter.

<p class="MsoNormal">June 2003

<p class="MsoNormal">Removed references to 15% gratuity.

<p class="MsoNormal">Modified language referring to scholarships and the room & board deposit.

<p class="MsoNormal">Conference registration forms will be the responsibility of the Program Subcommittee.

<p class="MsoNormal">April 2005

<p class="MsoNormal">Modified scholarship guideline. “There is no limit on the number of times a person can receive a scholarship. The Scholarship committee will give preference to new applicants when there is a shortage of funds and may give partial scholarships to some or all applicants.”

<p class="MsoNormal">October 2005

<p class="MsoNormal">The Registration Policy was amended to include a lottery system in case of oversubscription. It was decided to re-institute the Arts newsletter.

<p class="MsoNormal">October 2013

<p class="MsoNormal">Grammatical/punctuation errors on existing bylaws were corrected.

<p class="MsoNormal">The name of the Conference was changed to Star Arts on the bylaws.

<p class="MsoNormal">The Chairperson’s term limit has been changed from one to two years, and is reflected in: “A person may only serve as a Chairperson once during his or her term on the Committee, unless the Committee unanimously votes to reinstate the Chairperson for a second consecutive term. In this case, two consecutive terms as Chairperson shall be the limit during the Chairperson’s term on the Committee.”

<p class="MsoNormal">The position of Website Coordinator was added to the list of Conference Officers. This position holds the same term limit and voting rights as the Registrar and Treasurer.

<p class="MsoNormal">Language was amended regarding the staggering of the terms of Conference Officers: “Every effort shall be made to ensure that the terms of office of the Treasurer, Registrar, and Website Coordinator (Conference Officers) shall not be the same three years.”

<p class="MsoNormal">The Program Administrator no longer needs to be a Steering Committee member.

<p class="MsoNormal">   Added to the responsibilities of the Program Subcommittee was: “Communicate with the Website Coordinator to ensure that Workshop Leader and Guest Artist biographies are published in a timely manner.”

<p class="MsoNormal">“Conference Representatives meeting” was changed to “Council of Conferences meeting.”

<p class="MsoNormal">The Registrar’s record keeping was changed to include email address: “Maintain the names, addresses, and email addresses of all the Committee members and Conference Officers.”

<p class="MsoNormal">The “Blue Brochure” is now referred to as the “Conference Guidebook.”

<p class="MsoNormal">For the Final Art Exhibit, art and photography displayed no longer “must be done by conferees during the Conference.” Instead, “While the art and photography exhibited does not have to be created during the Conference, priority will be given to works that have been.”

<p class="MsoNormal">Language was modified to reflect an amended policy on Workshop Leaders returning for a second consecutive year: “As a general guideline, no Workshop Leader shall be asked to return for a second consecutive year. However, if the overwhelming majority of Workshop participants request the Workshop Leader’s return, and a unanimous vote by the Committee for said person’s return occurs, a second consecutive year is permissible. After a one year hiatus, following either a one- or two- year term of acting as Workshop Leader, that person may be contacted in subsequent years for Workshop leadership.”

<p class="MsoNormal">Language was modified to reflect that the Conference no longer automatically covers the cost of any certain Committee Member’s or Conference Officer’s room and board deposit or room and board. Partial or full coverage by the Conference is available only when a certain Committee Member or Conference Officer specifically requests coverage.

<p class="MsoNormal">The March 10 postmark deadline for having priority housing and acceptance of the Arts Conference application now allows for consideration of on-line registration, also, by the March 10 deadline.

<p class="MsoNormal">The Smoking Policy was changed to reflect the Island’s smoking policy. Penalties for violating the Smoking Policy were added.

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