Chapel Coordinator



 ==Chapel Coordinator ==

The Chapel must assemble a team of conferee volunteers to ensure that a welcoming, sacred space is created for our use and enjoyment. In order for this to happen, several tasks must be completed prior to the Arts Conference. These tasks are:

1. Working with the Island before the first chapel (evening of our arrival) to confirm that the sound system is in good working order. If for some reason this coordinator cannot attend a morning chapel, he/she should familiarize a Chapel volunteer member or the minister of the week as to the workings of the sound system. Most Pelicans (Conference Services) are willing and able to help with this familiarization.

2. We are fortunate to have an abundance of talented musicians and musical groups present at Arts.


 * a. For morning services, the minister of the week will select various hymns for the congregation to sing  together. The Chapel Coordinator must connect the minister with the Island Music Director, if needed.
 * b. Evening music is at the discretion of the secular presenter. The minister of the week, Persephone’s Daughters, Sons of Poseidon, Helen and Eric, folks from the music workshop, Karen and Gerald, the Starry Night Band, and freelance Island singers and musicians are good people to connect with for ideas. Work with each presenter to determine what would work best for him/her, and then he/she can, following these suggestions, make an informed choice.

3. We are responsible for creating flower arrangements for the chapel. Conference services can connect you with a naturalist who can guide through the safe-to-picks, the environmentally-destructive-to-pick, and the call-911-to-pick, flowers. Many volunteers have done this before and don’t need any training. Just be sure to confirm your list of volunteers before June.

4. Chapel bell ringers requires preparing a sign-up sheet, with columns for the times and lines for the names.This is specifically for the chapel bell, which should start ringing 10 minutes prior to the service starting. The process is to ring the bell once, count to 8 slowly, and ring again, etc.

5. Securing evening chapel presenters for each night and familiarizing them with the conventions of Arts evening chapel. You may draw from anyone in the pool of conferees, giving preference to those who expressed an interest in presenting on the previous year's evaluation forms. Please see the standard letter of introduction for those under consideration. In terms of scheduling people for certain evening chapels, you may want to avoid lining up back-to-back services on similar themes.

Bell Ringing Sign-Up Sheet