Island letter for Appledore coordinator

APPLEDORE ISLAND CONFERENCE TOUR ORGANIZER RESPONSIBILITIES
The following information is provided to the "Conference Tour Organizer" to ensure a well-organized, safe, and enjoyable trip to Appledore. The conference tour organizer must do the following:
 * Confirm the date, departure time, and number of tour members from Star to Appledore through the Front Desk. This is usually best done the afternoon before your scheduled trip, once you have a sense of how many people have signed up.
 * 'Meet briefly with the Vaughn Curator '(your Appledore tour guide) at the Vaughn Cottage Museum to go over the details. You may leave a message in the Vaughn Cottage mail box in the lobby, or on the message board at the desk to arrange this. This is primarily a history tour with an emphasis on the 19th century  and the Laighton/Thaxter hotel era.
 * Create a sign-up sheet and make it available on the writing desk in the lobby. The maximum number is 47. There is also a minimum number of 20. Be sure to announce the tour at meal times and inform the conferees of the location of the sign up sheet.
 * Guests not in your conference may want to participate. If there is room, please include interested personal retreaters and conferees from other conferences on island at the same time (not every conference requests a trip). This is a great way to achieve the minimum passenger number.
 * Important: Be sure to advertise the departure time as 5 minutes prior to the actual boarding of the vessel. Also, the gathering place is NOT the dock, but at the well-house on the front lawn. We have been asked to do this so we don't cause congestion for dockies and swimmers.
 * The conference tour organizer must accompany the tour and be responsible for the group. This means taking and accurate head count prior to departure leaving both Star and Appledore. In the case of a large group, the conference tour organizer is asked to help the guide keep the group together while on Appledore.
 * The conference tour organizer should take attendance on the boat ride, ensuring s/he has a complete and accurate list of all people. This list should be handed over to the SIC Tour Guide. We need this list for life safety and billing reasons, so please do a good job!
 * If an infant/young child will be on the tour, a life jacket must be secured and worn.
 * Please advise the conferees to bring a hat, water, and bug spray. The 1/2 mile walk is over a rocky road, and it can get quite warm. Older conferees, parents with small children, and those with difficulties walking should be made aware of these conditions in advance. 
 * Questions should be directed to the Vaughn Curator while on-Island.